MINUTES OF THE LYNEHAM AND BRADENSTOKE ANNUAL/PARISH COUNCIL HELD ON
TUESDAY 11th DECEMBER 2007 AT LYNEHAM VILLAGE HALL

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Cllr Lightowler (Chair), Cllr D Potter, Cllr J Jardine (Vice-Chair), Cllr T Webb, Cllr Jones, Cllr J Webb, Cllr D Turner, Aileen Murphy - Parish Clerk

Cllr F Ball, Cllr Hughes, Cllr D Bunney

Cllr A Bucknell - Lyneham Ward for Wilts Council, Sqn Ldr Andrea Palk, MOD PC J Brown, two members of the public

The Meeting started at 7.30pm.

1. Apologies:

Apologies for absence were received from Cllr F Ball, Cllr Hughes, Cllr D Bunney

2. Minutes of the Council Meeting held on Tuesday 11th November 2009:

Minutes of the Council Meeting held on of the meeting held on the 11th November 2009 signed and agreed a true record of the meeting. Proposed by Cllr Jardine, seconded by Cllr Potter, all were in agreement.

3. Register of Interests under the Parish Councils (Code of Conduct) Order 2001):

4. RAF Matters:

Defence Estates are maintaining their position on boundary responsibility 1m from fence line. They are willing to send a representative to a Parish Council meeting in January or February. Clerk to forward meeting dates. NAAFI site has been re secured – missing padlock.

Cllr Lightowler updated on the recent Area Board meeting, where the consultant Ian Cambrook employed by Wiltshire Council to liase with RAF/ Defence Estates has offered to liase between Parish Council and key contacts. There will be a need for close dialogue to:
1) ensure good housing keeping in close down/move
2) the Parish Council will need to hold public consultations and take feedback to Area Board. There may be a need to complete a Parish plan.

5. Police Matters:

Fencing at the NAAFI has been repaired, with Defence Estates boarding up access from Comet Close. Anti- social behaviour letters have been circulated via local school and the Hive.  Cllr Lightowler re iterated that the low level of crime in Lyneham and Bradenstoke is a credit to the local policing team.

6. Reports from Wiltshire Councillor:

Anti- social behaviour is on the agenda for the next Area Board meeting, speed consultation for A and B road – dvd to be circulated and Parish response required by 5th February 2010. Area development framework questionnaire to be completed by the end of December 2009.

7. To Receive Public Questions:

No questions.

8. Matters Arising from Previous Meeting:

a. Market Cross/ War Memorial Bradenstoke – Invoice to be sent to Clerk, once works completed. Mortar taking considerably longer to dry out due to the recent inclement weather.

b. Recycling Points – The recycling bins have been removed from the Naafi site, due to the installation of the security fencing. Hills Kerbside recycling would like to remind that every household can have 2 black boxes, and additional recycling will be collected if placed in clear bags, so that the contents are visible. The suggestion of using the “pull in” on the Chippenham Road, would be subject to a planning application, and possibly encourage fly tipping.

9. Public Toilets:

Wilkins invoice has been paid by the Parish Council, and invoice to Wiltshire Council currently awaiting payment. Cllr Lightowler updated meeting on recent correspondence with Wiltshire Council, to clarify grant payments, legal agreement. Cllr Potter stated that he felt the male/female signage was inadequate. Cllr Lightowler to review.

10. Planning:

11. Highway Matters and Transport:

a) Highway and Transport matters – Wiltshire Council speed review consultation for A and B road – dvd to be circulated and Parish response required by 5th February 2010.

b) Lyneham Banks – no update available

c) Traffic survey update – Cllrs Ball, Bunney & Potter. Cllr Bunney has requested not to be involved further due to work commitments. Cllr Potter to update at the next meeting.

12. Play Area & Open Spaces:

a. Play Area Updates inc Safety Inspections - Pound Close, metal bar on fence damaged – quotes required. Litter and fly tipping an issue. Bradenstoke – outstanding. Aeropark  - no issues to report.
b. Play area strategy update – Cllrs Jones & Lightowler, original strategy has been shared, update required at next meeting.
c. A request has been received to purchase an area of The Green to build a 3 bedroom house. Cllr Lightowler requested that Cllrs considered the request and that it will be an agenda item at the next meeting.

13. Allotments:

a. Tenancy renewal update - all monies received
b. Stevie Palmer to look at Allotment Association in the new year, Parish Council will pay hall hire costs for the meeting. Cllr Jones and the Clerk will support if required.

14. Finance and Administration:

a. Accounts and Budget review - Bank balance of  £34,764.15. The Clerk has contacted HSBC, Wootton Bassett to open a new Community account to transfer funds from Bank of Ireland, all 4 signatories need to attend with proof of identity. Clerk to arrange for January 2010.

b. Payment of Invoices:

Payments proposed by Cllr T Webb, seconded by Cllr Jardine, all were in agreement.
c) Grant applications – none received, a letter of thanks received from the 1st Lyneham Brownies.
d) Proposed Precept and budget – a working document was circulated to Cllrs present, with budget analysis and year to date spend. It was agreed to keep the precept at £30,000 as per this financial year.
e) Correspondence received and to be actioned –

15. Councillors’ Observations & Items for Next Meeting:

Cllr Potter has arranged a meeting with Matt Perrott of Wiltshire Council to discuss ditch issue on B4069.

16. Date of Next Meeting:

Date of Next Meeting: Tuesday 12 January 2010 at 7.30pm – Lyneham Village Hall

The meeting closed at 20.40