MINUTES OF THE LYNEHAM AND BRADENSTOKE ANNUAL/PARISH COUNCIL HELD ON
TUESDAY 17th AUGUST 2009 AT LYNEHAM VILLAGE HALL

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Cllr D Turner, Cllr S Palmer, Cllr D Potter, Cllr J Jardine ( Vice-Chair), Cllr D Bunney,  Cllr F Ball,   Cllr J Webb, Aileen Murphy - Parish Clerk

Cllr A Bucknell - Lyneham Ward for Wilts Council, Lisa Mitchell- Community Development Worker - RAF Lyneham, Cllr T Webb, Wing Commander Snell
Vice Chair - Jenny Jardine read out a resignation from Councillor Coffey from the Council. Cllr Jardine to write to acknowledge services to Parish.

RAF  Sqn Ldr Lynn Powell, A Kingdon - WI, Jarra Brown - MOD Police, Eight members of the public

The Meeting started at 7.15pm.

1. Apologies:

Cllr A Bucknell - Lyneham Ward for Wilts Council, Lisa Mitchell- Community Development Worker - RAF Lyneham, Cllr T Webb, Wing Commander Snell.
Vice Chair - Jenny Jardine read out a resignation from Councillor Coffey from the Council. Cllr Jardine to write to acknowledge services to Parish.

2. Minutes of the Council Meeting held on Tuesday 14th July 2009:

Minutes of the Council Meeting held on of the meeting held on the Tuesday 14th July 2009: one error, duly amended, minutes signed and agreed a true record of the meeting.

3. Register of Interests under the Parish Councils (Code of Conduct) Order 2001):

4. RAF Matters:

a. Wg Cdr Snell unable to attend, Sqn Ldr Powell was in attendance. Melsome Road fencing has been reported, and will be fixed again next week. Cardboard has been cleared from Naafi site ( as per June minutes) No update available onto sale of Naafi.  Fence line at Lancaster Square/Hastings drive, request with Modern Housing solutions.
Cllr Bunney asked on behalf  of Mr Humm when the hedgerow along Melsome Road would be tidied up, as previously agreed.  Also the bridleways near to New Zealand are overgrown, RAF have previously cut back.

5. Police Matters:

PC Brown reported that the telephone box on Preston Lane has been repaired and re damaged. There have not been many problems of anti social behaviour during the school holidays. Details shared of Highways Manager regarding the signage to be improved/replaced by Highways. ( July Minutes) Once signage has been replaced, requests for the Safety Camera Vehicle to patrol the Village can be made. (Cllr Webb has also reported missing signage). Late licence authorised for the Chip shop.

6. To Receive Public Questions:

Mr Blundell asked that if the Naafi site is sold, what will happen to recycling point? Clerk has asked Hills, but no response to date. A Bucknell has looked into Council owned land,  which is the school site, and Victoria Drive, neither are ideal. Cllr Webb has suggested approaching both public houses in the village. Cllr Ball suggested that when planning application received the Council stipulates that recycling bins stay put. Clerk reminded the Council that there is a larger Unitary project into plastic and cardboard recycling, however, not in this financial year. Item to remain on agenda .

Mr Hussey asked if there were plans to improve the centre of Lyneham, near to the shops and Takeaways ( i.e. more/ better rubbish bins) this area did not look as appealing as areas of  The Green. He stated that he felt little was being done by Wilts Council and the Parish Council.  The Waste Bins are emptied by Wilts Council, and the Parish Council are aware of the issues/concerns ( the Clerk shared an example where a request for an additional dog bin in Bradenstoke was made, but NWDC (prior to Wilts Council)  advised that they would only move a bin, not install an additional one) (Cllr Palmer shared an example of a Bradenstoke resident emptying the Playing field bin, and Wilts Council have provided him a wheelie bin)  The Parish Council has written on a number of occasions to the retailers, asking them to clean up outside their properties, (Tesco has recently resurfaced their car park.) Mr Blundell stated that having lived in Lyneham over 20 years, the area has improved, but buildings are getting older and in need of redecoration.  Cllr Palmer stated that perhaps there is a need for a residents association to start a campaign. Use of Enforcement officers from Wilts Council was mentioned, the Clerk advised that this took a period of time to set up, and often whilst there is work happening in the background, it may appear that nothing is being done. Parish Council to write to Wilts Council and local businesses.

Mr Blundell raised that a car was advertised or sale on Lancaster Square, now relocated to Village Hall, Clarence to be advised.

Mrs  A Kingdon, of WI, asked for the support of the Parish Council following their recent road survey. Next step for WI is to complete a Community Issue sheet for the next Area Board Meeting. Details of findings were shared. This was proposed by Cllr Bunney, seconded by Cllr Palmer.  Cllr Ball stated that a Highways working party should be set up to review findings, and amendments made on behalf of Council. On the sub committee will be Cllr Ball, Bunney and Potter. Cllr Jardine thanked Mrs Kingdon.

Mr White asked of the letter he sent to the council regarding a grant to build a shelter for the older children in Bradenstoke, the Clerk advised that an application form would be sent to him to be completed, as per other applicants. Mr White asked about building a shelter, there is a covenant on the land from when purchased, prohibiting structures. Mr White is to put a proposal to the Council, of cost, materials and dimensions. It was also asked why there was a closing time on the playing field. Cllr Webb advised that the closure timings were advised by the Local Policing team, and by request of local residents due to late night disturbances.

7. Matters Arising from Previous Meeting:

a) Market Cross/ War Memorial Bradenstoke - Consent for works to War Memorial applied for to Dept, now awaiting response from English Heritage. Bradenstoke have raised £574  to date, Excess will go towards new pillars.

b) Parish Councillor vacancies - There have been 3 applications in writing, and another 2 expressions of interest. Wilts Council will advise after 20th August to whether an election must be called. Date to be scheduled for interviews 1st September, at  St Andrews Church. Cllr Jardine, Turner, Potter and Ball will be available to interview. Clerk will circulate detail to Cllrs concerned.

c) A Bucknell asked if the Parish Council were still interested in taking on the open space at Victoria Drive, it was decided to decline the offer for now, due to the increase cost of grass cutting, insurance etc.

d) The Clerk updated the Highways will undertake a street lighting survey following the request for additional ‘30mph’ repeater signs could be placed on the B4069 from Lyneham. Findings to be shared when received.

e) A Bucknell is setting up a Lyneham Road safety forum, details to be available in time for next meeting.

8. Public Toilets:

a) Clerk updated the Council on the current cost of the Public toilets, £3824 to end of July, excluding electricity. Forecast for year of approx £12500.

b) Clerk has contacted Wilkins to engage contract of works, timescales advised of week commencing 14th Sept. Notices of closure to be advised the week prior. Possibility of contacting Co-op and the Church re car parking whilst building work undertaken. Cllr J Webb will kindly Project Manage.

9. Planning:

10. Highway Matters and Transport:

Mrs  A Kingdon, of WI, asked for the support of the Parish Council following their recent road survey. Next step for WI is to complete a Community Issue sheet for the next Area Board Meeting. Details of findings were shared. E.g.; 9700 cars, 723 HGV counted on A3102, 4780 cars, 279 HGV counted on B4069. This was proposed by Cllr Bunney, seconded by Cllr Palmer.  Cllr Ball stated that a Highways working party should be set up to review findings, and amendments made on behalf of Council. On the sub committee will be Cllr Ball, Bunney and Potter. Cllr Jardine thanked Mrs Kingdon.

Cllr Bunney raised on behalf of Mr Humm that the drainage and ditches on A3102 were heavily silted and blocked. Clerk will contact Highways, this work is usually only done once a year.

11. Play Area & Open Spaces:

a) Lyneham Green - no issues reported

b) Play Area Updates inc Safety Inspections (Pound Close - Cllr T Webb - complete, no issues, overgrowth removed and concrete replaced by swing leg. 
Bradenstoke - Cllr Palmer, complete. On going issue of bark area in wooden frame, also need to keep check on multi play slide steps.  K Iles has upgraded goal nets, and painted out a football field. Quote received from S Aplin to replace damaged swing seat, £198 plus vat, once fixings are not corroded. £312 plus vat if new chains required.
Aeropark - Cllr D Potter - outstanding.  Clerk updated that when in Aeropark this week, 2 items of climbing frame have been damaged and the Wobble board still has not been replaced by Modern Housing Solutions. Rospa inspection planned for Sept, work needs to be completed prior to visit.

c) Grass Cutting Contract - No issues reported.

12. Allotments:

Mr Newman has surrendered ½ a plot, this has been re let. All tenancy renewals will be sent out by mid Sept to plot holders. There are now17 people on the waiting list.

13. Finance and Administration:

a) Clerk advised on Expenditure to date for this financial year, to end of July. On forecast for year. It was decided that there were enough signatures on the current mandate, so no amendment made until new chair appointed.

b) Payment of Invoices which were approved and paid:    

c) A grant request received from North Wilt Citizens Advice Bureau, and from Mr White, Clerk to send out application forms to be completed.

d) Correspondence received and following actions:

e) Agree Actions from point D
Cllr J Webb raised that the Parish Council should seek membership of WALC, the Clerk advised that annual membership is £800 approx. This will need to be put into next years budget. It was agreed that the Parish Council would join next year, 2010.
The Clerk requested that the Parish Council purchased the LexisNexis publication, it is 3  year publication updating Regulations and Acts etc. Cost of £67. Proposed by Cllr J Webb, Seconded Cllr Jardine, all in agreement.
Councillors to consider projects prior to next meeting, to enable application for Community Funding. Paperwork with Cllr Palmer.

f) Freedom of Information Act ( revised adoption) - The Clerk circulated a document for the Councillors to review, this needs agreeing at the next meeting. Any amendments to be advised to the Clerk.

g) Council Committees  (revision) - Committees to be updated when vacancies filled, to remain on agenda.

h) Newspaper press releases - Minutes only to be circulated and released following authorisation of being a true record of the meeting.

14. Councillors’ Observations & Items for Next Meeting:

Cllr D Turner raised that the hedging on a Westlea property was still causing issue.
Cllr J Webb arranging a meeting with Steve Leonard, Rights of Way officer for Wilts Council.

15. Date of Next Meeting:

Date of Next Meeting Tuesday 15th September 2009 at 7.15pm – Lyneham Village Hall.

The meeting closed at 9.10 pm