MINUTES OF THE LYNEHAM AND BRADENSTOKE ANNUAL/PARISH COUNCIL HELD ON TUESDAY 12th AUGUST 2008
AT LYNEHAM VILLAGE HALL

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Chair M Petch, Cllr S Palmer, Cllr J Webb, Cllr P Lightowler, Cllr D Potter, Cllr J Jardine (Vice-Chair), Cllr D Bunney, Aileen Murphy - Parish Clerk

Cllr F Ball, Cllr R Bullock, Cllr D Turner, Cllr T Webb, Dist Cllr Bucknell

Sqn Leader S Rae, PCSO Singfield, PC Brown, and two members of the public.

The Meeting started at 7.15pm.

1. Apologies for absence:

Cllr F Ball, Cllr R Bullock, Cllr D Turner, Cllr T Webb, Dist Cllr Bucknell

2.  To sign Minutes of the Council Meeting held on Tuesday 8th July 2008:

Minutes of the Council Meeting held on of the meeting held on the 8th July 2008 Signed and agreed a true record of the meeting.

3. Register of Interests under the Parish Councils (Code of Conduct) Order 2001):

4. RAF Matters:

a. Manhole cover at Bradenstoke, previously reported on March minutes, not repaired, as ownership currently being determined between Brays and Wessex Water.
b. Chairman Petch mentioned that a member of the public has commented on the noise of the Camp dogs on a night, as per July minutes.
c. Handrail over the little bridge between 101 & 102 Slessor as it has deteriorated - ownership currently being determined.
d. Ditch between 47AD has silted up again, this will be cleaned out as is a water course.
e. No further information available about the disposal of the NAAFI and Pintail Court Field
f. Cllr Jardine advised that lights on an accommodation block have been on since last weeks thunder storm.
g. Wing Commander Collinson is to be replaced by Wing Commander Snell.
h. RAF Families Day on Thursday 14th August, Red Arrows due at Mid-day.

5. To Receive Public Questions:

a. T Blundell asked whether the Church End Bench should be resited, as it keeps being moved, decided to reposition and secure with angle iron - Cllr T Webb and Cllr P Potter
b. P Clark raised his concerns about the flood water and the ditch/storm drain in Bradenstoke, there is excess standing water at Hollow Way, after each down pour. Clarence to be advised by Mr P Clark and Clerk to contact the Highways department.
c. The question was also raised about the grass/ditch area at the signage to Bradenstoke, this has been maintained by Mr Clark, PC unable to add to current grass cutting contract as land not owned by Parish Council.

6. Police Matters:

a. Play area signage has been delivered, just waiting for installation dates from Defence Estates - Cllr Lightowler to follow up with Lisa Mitchell/Defence Estates
b. ANPR check in village this month has been very effective.

7. Matters Arising from Previous Meeting:

a. Bylaw approved - Cllr J Webb issued, signed, sealed and will be advertised in Gazette and Herald by Clerk, on view in Lyneham Library.
b. Bradenstoke shelter to be relocated - Cllr T Webb and R Harper
c. Church End Bench to be reinstated and secured - Cllr T Webb and Cllr Potter
d. Banning notices for damage to Play areas - special meeting required prior to September Parish Council Meeting, without the public in attendance, Police, RAF, Parish Councillors required.
e. Tree Preservation Orders - Pintail Playing Field- type and number of trees to be established - Chairman Petch, then Clerk will contact NWDC to seek order approval.

8. Public Toilets:

a. Cllr Lightowler updated progress to date on toilet transfer. Clarification required from NWDC on amended legal agreement, to cover PC requirements as raised by our Legal team. NWDC to be contacted in respect to the revenue grant that has been reduced due to the delay in transfer, Clerk to provide actual figures spent to date.

9. Planning:

10. Highway Matters and Transport:

a) Bus Shelters (Slessor Road, Preston Lane)  - no update
b) Seats
1.Bradenstoke Bus shelter  - Cllr T Webb on going
2.Church End Bench to be reinstated and secured - Cllr T Webb and Cllr Potter
c) Maintenance Issues in Pound Close (including Ditch)
Clerk updated meeting on behalf of Dist Cllr Bucknell, Westlea will clear ditch later in year, tried to clear this month, however grass cuttings have been dumped from properties in Webb’s Court, and the fence has been broken on the Pound Close side to enable storage of tyres etc.
Chairman Petch raised that there has been resident complaints regarding the hedging and trees between Pound Farm and The Mallard.
d) Other highway and Transport matters
Clerk updated  meeting on the position regarding the Speed advertising Boards - ongoing, to make contact with NWDC

11. Play Area & Open Spaces:

a) Lyneham Green  - No issues
b) Pound Close Play Area - Maintenance Issues - Clerk has ordered retention stoppers from Manufacturer.
c) Bradenstoke Play Area - No issues to report.
d) Aeropark Play Area- Toddler swings to be repaired as to specification. And Post installation Rospa inspection certificate required. Signage to be installed by Proludic.
e) Grass Cutting Contract and Issues  - None reported.
Chairman Petch mentioned that Mr Cole has been maintaining the grassed area, and it was decided to pay £20 from the Chairman’s Allowance to cover the cost of petrol.
f) Cllr Play Park safety inspections to be re- instated  : August inspection not received from Cllr Ball, Clerk to make contact. Cllr Bullock to complete the September inspection.
g) Victoria Drive Open Space - need to seek public opinion , and whether the Parish Council should take on from NWDC at a Peppercorn rent. Clerk to contact Web provider to run public opinion poll.

12. Allotments:

There are 10 people on the waiting list.
The Clerk passed to Cllr Palmer, the Allotment Tenancy agreements to be distributed to all holders prior to October 1st.
Pea grit and ditch clearance to be looked at in October by the Allotment holders.

13. Finance and Administration:

a) Accounts and Budget Review:
Clerk updated  on current financial position, Bank reconciliation to end of July to be distributed to all Cllrs.  Vat rebate has been received into Bank account.  Cllr Jardine stated that she wanted to thank the Clerk for all the effort put into rectifying the Annual return. The Clerk distributed copies of the internal report, to action - photographic asset register- Cllr J Webb has volunteered to complete, the PC needs to look at making a reserve of funds for emergency maintenance etc, and  the Clerk needs to keep a record of earnings.

b) Payment of Invoices:

d. Correspondence received – to review the list:

14. Councillors’ Observations & Items for Next Meeting:

a. Cllr Palmer updated on Community Board presentation that she attended. Potential to link with other Parishes to make jobs more effective, e.g. Parish Steward. Dist Cllr Still to attend next meeting.
b. Cllr Potter stated that the Tractor fun day may be cancelled due to the current weather conditions
c. Cllr J Webb will follow up on the finger posts for Clack Hill
d. Cllr Jardine raised that the pavement outside the Drycleaners is still flooding - Clarence to be notified, and that WCC have not finished the pavement alongside of the Green.

15. Date of Next Meeting:

Tuesday 9th September 2008, at 7.15pm - Lyneham Village Hall
There will be a Special Meeting to discuss Play Area damages at 7pm.
No members of the Public will be present at the Special Meeting.

The meeting closed at 9.00 pm