MINUTES OF THE LYNEHAM AND BRADENSTOKE PARISH COUNCIL
HELD ON TUESDAY 13th MARCH 2007
AT LYNEHAM VILLAGE HALL

Cllr M Petch (Chairman)
Cllr J Jardine (Vice-Chair)
Cllr F Ball
Cllr D Bunney
Cllr P Potter
Cllr D Turner
Cllr T Webb
Cllr K Witts
Mrs J S Copp - Parish Clerk

Parish Councillor P Lightowler and Disitrict Councillor A Bucknell

District Councillor J Webb, Squadron Leader Rea (Item 5 only), Miss Lisa Mitchell, MOD PC Jarra Brown (Item 5 only) and two members of the public.

The Meeting started at 7.00pm.

1. Apologies:

Apologies for absence were received from Parish Councillor P Lightowler and Disitrict Councillor A Bucknell.

2: Minutes of the Public Meeting held on Tuesday 13th February 2007:

IT WAS MOVED THE CHAIRMAN, SECONDED THE VICE CHAIR AND RESOLVED UNANIMOUSLY: "That the minutes be signed as a true record of the meeting."

4: Register of Interests under the Parish Councils (Code of Conduct) Order 2001:

5: RAF Matters:

a) To welcome RAF representatives - The Chairman welcomed Squadron Leader Rea and MOD PC Jarra Brown to the meeting.
Responsibility for MOD land - There had been further correspondence from Mrs Wright. Squadron Leader Rae was dealing with it.

b) Home Front Initiative - PC Jarra Brown spoke about the meeting held on Tuesday 27th February. He said it was felt that this Initiative was not necessary in Lyneham since it would merely duplicate what was already in place.

c) To receive questions on RAF matters: Mr Humm asked the following: Responsibility for area along perimeter fence from main gate - this area belongs to the MOD; Melsome Estate - grassed area outside the hedgerow on the Calne road - Sq Ldr Rae would check responsibility; Cllr Ball was concerned about youths accumulating around the local chip shop - PC Brown reported that the offenders were being dealt with and the police have a good working relationship with their families; Mr Blundell reported on the following: speed of vehicles travelling down Preston Lane past the school- the police are enforcing the ‘no parking’ rule in that area and there is traffic calming along there; hedge in area owned by Annington Homes - Sq Ldr Rae said the land is leased to the MOD. She would make further checks; 40th Anniversary of the Hercules - this would be acknowledged throughout the year, particularly on Families Day.

The Chairman thanked Squadron Leader Rea and PC Brown for attending the meeting.

6. To Receive Public Questions:

Mr Humm asked if there was any progress regarding Viridor lorries and asked if a weight restriction could be imposed. The Chairman replied that there were other companies involved besides Viridor. The Vice Chair reminded Mr Humm that the Council had unsuccessfully sought weight restrictions earlier. It was agreed to ask Wiltshire County Council to become involved. Action: Clerk

Mr Humm also asked which body is responsible for the footpath at Pound Close and the Chairman said this is the Housing Association’s responsibility.

7. Matters Arising from Previous Meeting:

a) Update on lights at Bradenstoke T junction - The County Council’s Senior Lighting Engineer had asked for a report on the new lights and the Chairman provided this. The Chairman and Cllr Ball are to change the hours on the timers. Action: Cllrs Petch/Ball

b) Notice board repairs - The Chairman had refurbished the old board and placed it at Bradenstoke.

c) Further consideration of Council’s own website - Cllr Lightowler was not present. Action: Cllr Lightowler

d) Request for memorial bench for Mr Stanley Taylor - In hand.

e) Ditch clearance adjacent to Pound Close - The Housing Association had not responded. Pensioners were irate about the overgrown brambles and the Clerk is to seek to progress this. Action: Clerk

9: Planning:

a) Update on recent planning applications - The Chairman reported on recent applications.

b) NWDC: North Wiltshire Employment Land Review: this was noted.

c) NWDC: Draft protocol for dealing with major planning applications - this was noted.

d) NWDC: Adopted Statement of Community Involvement - Cllr Ball agreed to consider this and report to the next meeting. Action: Cllr Ball

10. Highway Matters & Transport:

a) Request for bus shelter at entrance to Lillybrook Estate - The approved design had been sent to Wiltshire County Council and comments were awaited.

b) Relocation of Preston Lane seat - In hand. Action: Cllr Webb

c) WCC: Works by Parish Steward - The works undertaken by the Steward in February were reported. It was noted that the area around the nearby roundabout requires sweeping to remove leaves and debris. It was further noted that the gully cleaner should be requested for Calne Road and Farthing Lane. The Clerk is to contact Clarence Action: Clerk

d) Overgrown footpath from Preston Lane to Slessor Road play area - This item had been dealt with earlier in the meeting.

e) Report of HGV lorries on the Chippenham Road - Awaiting comments from Viridor.

f) Other maintenance issues: There were none.

11: Play Areas and Open Spaces:

a) Play area strategy - There had been no meetings. Ms Mitchell reported that it was not possible to reclaim VAT on the goal ends. These were to be ordered the following day and it was hoped they would be installed by early May.

b) Play area - litter bin - Cllr Lightowler would deal with this. Action: Cllr Lightowler

c) Vandalism to barrier between Bradenstoke Play Area and Allotments - The Chairman reported that the work had been done.

d) Quotations for sign at Bradenstoke play area entrance - Following consultation with the dog warden it was agreed to go ahead with the printing of the signs without the inclusion of any fine. Action: Clerk

District Councillor Webb offered to keep the Council informed on legislation. This was agreed.

12: Finance and Administration:

a) Accounts update and payment of invoices – IT WAS MOVED THE CHAIRMAN, SECONDED CLLR POTTER AND RESOLVED UNANIMOUSLY: "To approve payment of the accounts as follows:" 13/03

b) Audit: Objection raised by Mr R J Wright re. Purchase of Lyneham Green - Awaiting auditor’s decision. Complaint re the bushes planted on the Green - a response from the WCC solicitor was awaited. Internal Audit action plan : Standing Orders & Financial Regulations - The Model regulations had been ordered.

c) Grant application: Cruse Bereavement Care - No funds had been set aside for general grants.

d) Lyneham Village Hall hire fee - The increase was noted.

13: Correspondence Received:

a) To review the list:

b) Actions to be taken: Filming request - it was agreed to suggest the top end of Bradenstoke. Funding to identify Local Needs - Miss Mitchell offered to provide information. This was gratefully accepted. Timetable for elections - The Clerk is to obtain forms for parish councillors. Action: Clerk

14: Allotments:

a) Monthly update - Nothing to report

15: Councillors' Observations & Items for Next Meeting:

Cllr Webb reported large holes in the Pound Close play area fencing. The sub-committee is still debating actions for this play area but it was agreed that the Chairman and Clerk should attempt to deal with the fencing problem. Action: Chairman/Clerk
The Vice-Chair had moved house and gave out her new details.
Reorganisation of Wiltshire Registration Services - the Vice-Chair had written to complain about the changes and reported on the response.
Footpath on Lyneham Green - the Vice-Chair suggested that the footpath over the road from the village hall be completed. The request had been refused the previous year but it was agreed to write to the County Council again. Action: Clerk
Cllr Turner reported that Cllr Webb’s fence to the rear of Pound Close had become undone and rubbish was collecting there. He agreed to look at this.

16: Date of Next Meeting:

Tuesday 10th April 2007 at 7 pm at Lyneham Village Hall.

The meeting closed at 8.45 pm