MINUTES OF THE ANNUAL GENERAL MEETING
OF THE LYNEHAM AND BRADENSTOKE PARISH COUNCIL
HELD ON TUESDAY 9th JANUARY 2007
AT LYNEHAM VILLAGE HALL

Cllr M Petch (Chairman)
Cllr F Ball
Cllr D Turner
Cllr D Bunney
Cllr T Webb
Cllr P Potter
Mrs J S Copp - Parish Clerk

Parish Councillors Jardine, Lightowler and Witts.

District Councillors A Bucknell and J Webb, Wing Commander Collinson (Item 4 only), Miss Lisa Mitchell - Community Development Worker, Councillor Tonge (Item 6 only), PC Hulme (Item 5 only) and three members of the public.

The Meeting started at 7.00pm.

1. Apologies:

Apologies for absence were received from Parish Councillors Jardine, Lightowler and Witts.

2: Minutes of the Council Meeting held on Tuesday 12th December 2006 :

Minutes of the Council Meeting held on Tuesday 12th December 2006 IT WAS MOVED THE CHAIRMAN, SECONDED CLLR POTTER AND RESOLVED UNANIMOUSLY: "That the minutes be signed as a true record of the meeting."

3: Register of Interests under the Parish Councils (Code of Conduct) Order 2001:

4: RAF Matters:

a) To welcome RAF representative - The Chairman welcomed Wing Commander Dave Collinson to the meeting.

The Wing Commander reported as follows:
Health and Safety letter - the letter had been distributed to some 7,500 households.
Hedges in Preston Lane - if not already trimmed they would be shortly.
Drainage problems - further clarification as to ownership was required but the RAF would help wherever possible. Speeding through the village - due to the use of speed cameras 149 cars had been stopped and 18 drivers prosecuted. Red Arrows - As part of pre-season training the Red Arrows would be coming to RAF Lyneham from 28th February to 1st March.

b) To receive questions on RAF matters -
Speeding through the village - A resident asked if speed tests could be used in the evenings since he believed youths had taken to driving at speed through the village. The Wing Commander said he would bear this in mind.
Low flying aeroplanes - a resident believed that there had been times when Hercules had been flown at less than 1,000 feet. Wg Cdr Collinson said the planes were subject to normal flying regulations but he would investigate.
Problems with telephoning the Base - the Wing Commander gave out details of his office telephone number.

On behalf of the Council the Chairman thanked Wg Cdr Collinson for his report.

5. To Receive Public Questions:

Farthing Lane - the lane was impassable due to mud. The resident had reported this to Clarence and it was agreed that the Clerk should seek to progress the matter. It was noted that the Vice-Chair had also complained about this.
Damage to property - several properties had been vandalised and the resident had spoken with PCs Jarra Brown and Hulme who had suggested that CCTV could be borrowed/shared. District Cllr Bucknell agreed to look into the matter. Miss Mitchell said that County council youth workers have a statutory obligation to cover Lyneham and they should be speaking with the local youths. The Chairman introduced PC Hulme to the meeting. PC Hulme asked residents to keep reporting incidents which would be logged and would bring Lyneham to the attention of the police. He and PC Jarra Brown would pool resources.
Meeting car parking, a resident complained about those in attendance at the meeting parking their cars on the footpath outside the hall. This was noted.

7. Matters Arising from Previous Meeting:

a) Update on lights at Bradenstoke T junction - Mr Wright had complained about the Council’s purchase of the lights. A director of Marlec Engineering had answered the complaint and it was generally agreed to pass on a copy of the letter to Mr Wright. Action: Clerk The Chairman and Cllr Ball are to change the hours on the timers. Action: Cllrs Petch/Ball

b) Notice board repairs - Cllr Bunney would put up the notice board. Action: Cllr Bunney

c) Further consideration of Council’s own website - Cllr Lightowler was not present.

d) Request for memorial bench for Mr Stanley Taylor - Awaiting action by Mr Brannick.

e) New parsonage plans: Request for access across Lyneham Green - The Deed had been completed and the sum of £3,500 plus costs received by the Council.

f) Ditch clearance adjacent to Pound Close - Cllr Webb would provide plans for the next meeting. Action: Cllr Webb

8: Planning:

a) Update on recent planning applications - The Chairman reported on recent applications. Cllr Bucknell informed members that an Urgent Works Notice would be served on the owners of 93/94 Bradenstoke.

b) NWDC: Clean Neighbourhoods & Environment Act 2005 Briefing: Cllr Ball to attend. Action: Cllr Ball

c) Planning Training Session report: The Chairman and Cllr Ball reported on the session.

d) Application for tree surgery to trees on Lyneham Green: It was noted that regulations stipulate applications for tree surgery must be made annually. The Clerk is to apply. Action: Clerk

9. Highway Matters & Transport:

a) Request for bus shelter at entrance to Lillybrook Estate - Awaiting permission from Wiltshire County Council.

b) Vandalism to Preston Lane bus shelter and seat - It was noted that the seat had still not been removed. The Chairman would check with the resident involved. Action: Cllr Petch Amended quotations to concrete in the bench seat at Bradenstoke corner had been received as follows:- MacVenture Play £65 + VAT, K Iles £60 + VAT, R Harper £50.

IT WAS MOVED CLLR WEBB, SECONDED CLLR BUNNEY AND RESOLVED UNANIMOUSLY: "To accept the quotation by Mr Harper to concrete in the bench seat at Bradenstoke corner for the sum of £50."

c) WCC: Works by Parish Steward - It was generally agreed to ask the Steward to undertake the following works - clear leaves in gutter by Post Office on Chippenham Road; fix signs for Pound Close and Webbs Court; weeds cleared from pavement at The Hillocks. Action: Clerk

d) Overgrown footpath from Preston Lane to Slessor Road play area - Awaiting a response from Annington Homes.

e) Complaint re. HGV waste lorries’ use of B4069 Lyneham Banks Road - Viridor had already written to Mr Humm on this matter. It was agreed to seek details of the Alan Price lorries handling bulk waste. Action: Clerk

f) Concerns re. roundabout at Preston Lane - WCC had completed the works.

g) Other maintenance issues: Speed limit orders - these would be operative from 15th January.
Requests for highway schemes - WCC had received the following requests for works and asked which would be supported by the Parish Council: Melsome Road, Lyneham - Pelican Crossing; Pound Close/Webbs Court, Lyneham - 20 mph zone traffic calming; A3102 Lyneham - Pedestrian Crossing (near BP garage). It was generally agreed to support all except the traffic calming scheme. Action: Clerk

10: Play Areas and Open Spaces:

a) - Play area strategy - Cllrs Jardine and Lightowler were not present.

b) Play area - replacement litter bin - Cllr Lightowler was not present. Action: Cllr Lightowler

c) Vandalism to barrier between Bradenstoke Play Area and Allotments - The Chairman would deal with this matter shortly. Action: Cllr Petch

d) Quotations for sign at Bradenstoke play area entrance - The following quotations to supply 3 2ft square aluminium signs and posts had been received: System Signs Ltd - £57.60 + VAT; Chris Drewett £145 + VAT.

IT WAS MOVED CLLR WEBB, SECONDED CLLR TURNER AND RESOLVED UNANIMOUSLY: "To accept the quotation by System Signs Ltd to supply 3 2ft square aluminium signs and posts for the sum of £57.60 + VAT."

e) Councillor inspection of play equipment - Cllr Bunney reported on the inspection. It was noted that the small climbing frame and goal posts at Bradenstoke play area were not on the list.

f) Quotations for works to play areas detailed in RoSPA report -
Pound Close - Refix football goal, descale 2 junior swings, cradle swings & Multiplay & coat with paint - K Iles £400 + VAT, MacVenture Play £480 + VAT . To remove shackle bolt & check wear for 2 junior swings and replace if necessary - K Iles to be advised; MacVenture Play £35 + VAT.
Bradenstoke - Refix loose tile, build up ground levels to remove trip hazard at Multiplay & cradle swing areas, rake ground, remove & treat excessive weed growth - K Iles £160 + VAT, Mac Venture £270 + VAT. (It was noted that the MacVenture quotation included re-seeding whereas K Iles quoted for spraying). Neither contractor had given a price for a replacement part for Multiplay rope ladder since the Parish Council will need to purchase this.

IT WAS MOVED CLLR BALL, SECONDED CLLR WEBB AND RESOLVED UNANIMOUSLY: "To accept the quotation by K Iles to undertake works to play areas as detailed for the sum of £560 + VAT."

11: Finance and Administration:

a) Accounts update and payment of invoices – IT WAS MOVED THE CHAIRMAN, SECONDED THE VICE-CHAIR AND RESOLVED UNANIMOUSLY: "To approve payment of the accounts as follows:"

b) Audit: Objection raised by Mr R J Wright re. Purchase of Lyneham Green - Mr Wright’s letter to the Auditor was considered. IT WAS MOVED CLLR WEBB, SECONDED CLLR BALL AND RESOLVED UNANIMOUSLY: "To give delegated authority to the Chairman and Clerk to respond to Mr Wright‘s latest comments on the purchase of Lyneham Green."

12: Correspondence Received:

a) To review the list:

b) Actions to be taken: Mr Wright expected that the Parish Council should keep clear all areas of the Green owned by the Council. It was agreed to deal with his comments. He also suggested that bus shelters must be provided for children and Cllr Bucknell agreed to check.

13: Allotments:

a) Monthly update - Nothing to report

14: Councillors' Observations & Items for Next Meeting:

Cllr Ball reported rubbish and black bags in the hedge and around houses at Church Farm Mews. The Clerk is to report this. Cllr Bunney reported that the lights are too high over the pedestrian crossing outside the RAF camp, making it difficult to see pedestrians on the crossing. Cllr Bucknell said NWDC is in discussion about this.

15: Date of Next Meeting:

Tuesday 13th February 2007 at 7 pm at Lyneham Village Hall.

The meeting closed at 9.17 pm